QT
How to write an export quotation: fields and best practices
A Quotation (prefix QT) is often the first formal pricing document from exporter to buyer. It may not be legally binding, but it seeds all later PI, contract, and invoice data. A clear quotation lets the buyer understand what, how much, which terms, and how long the price holds — without back-and-forth.
Core quotation fields
Header: seller name, address, contact, logo; buyer name and address. Deal info: quote number, date, currency, Incoterms, payment terms, delivery, validity. Lines: description, specs, qty, unit, unit price, amount; optional SKU, HS code, product image. Remarks: packing, samples, MOQ, etc.
Common mistakes
Missing Incoterms or payment terms blocks landed-cost evaluation; mixed currencies or units; no validity date; vague line descriptions cause spec disputes. Generating PI from the same deal data avoids “quoted A, invoiced B”.
Generating quotations in TradeDocs
Complete company profile → add products and customers → create a deal with line items → select Quotation in preview → download PDF. Edits sync to PI, contract, invoice, and packing list on the same deal (draft state).